Grok Bot for small business owners

Every weekday at 18:00, read today's unread email. Sort it into: needs me today, can wait, and ignore. For 'needs me today', draft a short reply to each and leave it as a draft. Give me a 10-line summary. Don't send anything.

Look at tomorrow's appointments on my Calendar. For each one, find the confirmation email or text. List any appointment with no proof and draft a short confirmation request. Never mark an appointment confirmed without proof.

From my inquiries sheet [Google Sheet link], find people who asked for a quote in the last 30 days and haven't heard back from me in five days. Draft a two-line follow-up for each that mentions what they asked about. Only people who contacted us first. Drafts only.

Open my reviews at [Google Business Profile / Yelp page] from the last 14 days. Draft a reply to each: thank people for positive ones, and for negative ones apologize, state the facts I give you, and offer a way to talk offline. Don't offer refunds or discounts. I'll post the replies myself.

Every Monday at 7:00, read last week's sales export in [folder] and my bookings in Calendar. Build a one-page report: revenue, bookings, cancellations, top three items or services, and anything up or down more than 20% from the week before. Write 'missing' for any number you can't find.

Find every recurring software and supplier charge in my Gmail receipts from the last 90 days. Make a table: vendor, amount, billing cycle, renewal date, and seats if shown. Mark the three I should review first. Don't cancel or change anything.

I reorder [item, size, quantity] every month. Compare the total price with shipping and delivery time at [supplier 1], [supplier 2], and [supplier 3]. Stop before checkout and show me the table.

Read our [policies doc / price list / opening hours] and draft a one-page FAQ for new staff: the 15 questions customers ask most, with answers taken only from those docs. Mark any question the docs don't answer.